Collabrating with Workspaces
Use group workspaces to collaborate with your teammates on the same prototypes and usability studies. Members can publish and replace any design in the workspace. And if a member leaves, the rest will still have access to what's in the workspace.
Watch our videos on how to create group workspaces and how to collaborate using group workspaces.
Creating a group workspace
Expand the workspaces dropdown and click the Create a group workspace option.
Type a name for your workspace.
Add members by typing their email address. If you already share workspaces with them, they'll show up on a list. You can select them from the list and they'll become a member immediately. Otherwise, they'll get an invite to join the workspace via email.
Accessing a workspace
Expand the workspaces dropdown and select the name of the workspace you want to work on. You'll see all the prototypes belonging to that workspace.
Publishing to a group workspace
Once you select a workspace, any prototypes you create and publish will belong to that workspace.
Note
You can choose any prototype and use the Copy to workspace action to make a copy of that prototype in a different workspace.
Managing group workspaces
Select the workspace from the workspaces dropdown and click on the gear icon.
| Option | Description |
|---|---|
| Edit the workspace name | |
| Enable/disable notifications | Start or stop receiving emails with workspace activity information. |
| Add/invite members | Select members from the list to add them directly, or type an email to send an invite. |
| Remove members | The user you remove won't be able to access the workspace or publish designs to it. |
| Leave the workspace | You won't be able to access the workspace or publish designs to it. |
| Archive the workspace | No members can publish to this workspace. Any member can restore the workspace. |
Configuring notifications
Here's a list of the notifications you can receive when you're a member of a workspace and how to configure them.
| When do I get it? | How do I configure it? |
|---|---|
| You're invited to a workspace | It's sent automatically. |
| You're added to a workspace | It's sent automatically. |
| Someone publishes to the workspace | Enable workspace notifications. |
| Someone replaces a prototype | Enable workspace notifications. |
| Someone deletes a prototype | Enable workspace notifications. |
| Someone archives the workspace | Enable workspace notifications. |
| There are new comments on a workspace prototype | Subscribe to notifications for the prototype. |
| There's a new participant in a workspace usability study | Subscribe to notifications for the usability study. |
